Remote Work Space Policy

The Library Director, in their sole discretion, shall implement and oversee this policy, unless the director deems it necessary to consult with the board. 

The Morse Wilson Wing consists of four private offices and a central shared workspace. The private offices are available for use in 2-hour increments to patrons age 12 or over. 

• Two of the private offices are reserved ahead of time. Reservations can be made up to 30 days in advance by contacting the library staff. Up to five reservations may be made in a 30 day period. The reservation will be forfeited if the user does not show within 15 minutes of the reserved time. 

• Unreserved offices become available on a first come, first serve basis. 

• Two of the private offices are always available on a first come, first served basis for 2 hour increments. 

• Before using any private office, users must “check out” the office using their library card at the circulation desk.

• Extensions beyond the two-hour limit are subject to availability and at the discretion of library staff. 

• Patrons are expected to vacate the workspace promptly at the end of their reserved time or when requested by library staff. 

• To promote fair access of the private office spaces to all patrons, the Library may limit individual reservations and usage. 

The central shared room is available to any library user on a first-come, first-served basis as space allows, and there are no time limits on use within the library’s operating hours. 

At this time, workspaces in the Morse Wilson Wing are available during library operating hours only. For information on operating hours as well as the capacity and configuration of each workspace, please see the CIL website.

The Morse Wilson wing workspaces are intended for remote office work, quiet study, reading, virtual meetings, personal development, or other quiet tasks that do not disrupt other library users. Workspaces may be used without cost and for non-commercial purposes only. 

Respectful Environment: Phone calls and videochat meetings should be kept at a low volume. The use of headphones is recommended.

Food and Drink: Covered drinks are permitted.

Meetings: Small meetings of 2-4 people are allowed, but patrons should be mindful of noise and space limitations. Meetings of larger groups may be scheduled based on availability and at the discretion of the library director. 

Moving Furniture:  Most workspace furniture is on casters so easily movable. Patrons are free to position the workspace as appropriate to their individual needs. Please be cognizant of wires and other potential obstacles when moving furniture, and always return the furniture to its original positions when done.

Illness: If you are feeling unwell, especially with symptoms of contagious illnesses, we kindly ask that you refrain from using the coworking space to protect the health of other patrons.

Any violation of library policies, including the use of remote workspaces for prohibited activities, may result in loss of access to the workspaces and other library privileges. Prohibited activities include: 

-Harassment, loud conversations, and disruptive behavior.

-Soliciting: Patrons may not use the remote workspace to engage in any form of solicitation. This includes, but is not limited to, soliciting donations, selling products or services, or recruiting for business ventures. 

Remote workspaces may not be used as a primary business location or as a base of operations for running a business. This includes but is not limited to using the space for regular client meetings, business transactions, or any activity that would classify the library as a business address. 

Users of the Morse Wilson Wing are expected to bring their own devices, and comply with the CIL Computer Use Policy.

Printers are not available in the Morse Wilson wing. Printing, copying, scanning and faxing are available at a cost in the main library. 

The large wall-mounted monitor in the shared workspace area is available for use for approved meetings and other purposes upon advanced approval.  

The CIL reserves the right to place surveillance cameras at entrances and exits. Incorporating surveillance cameras in a coworking space requires a careful balance between the safety and security of the coworking space and its users while respecting the privacy rights of all patrons. The cameras are intended for the prevention and investigation of criminal activities and ensuring the safety of patrons and staff. They are not used for monitoring employee performance or patron activities. No cameras will be placed in private offices or restrooms.

The Library shall not be held responsible for loss or damage to materials left in a private office or shared workspace or the personal property of those attending meetings. Items left behind will be held in the CIL Lost and Found until claimed or until donated after a lengthy period.

The library reserves the right to monitor the use of remote work spaces to ensure compliance with this policy. Non-compliance may result in immediate termination of workspace use and/or loss of library privileges.

Patrons are encouraged to provide feedback on the workspaces to help improve services, and should do so in writing.

Opportunities to volunteer and support the workspaces and services are available. Interested patrons can inquire at the circulation desk.

While the use of the Morse Wilson Wing is free, the library relies upon donations to support ongoing services. 

The Library’s Board of Trustees delegates to the Policy Committee and/or the Library Director (with the Policy Committee’s approval) the authority to develop and implement such supplemental procedures and forms necessary to further the provisions and intent of this Policy.